Project Administrator
L.I. Smith & Associates (LIS) is seeking a detail-oriented Project Administrator to join our team. This full-time position is available at our Paris office.
As the Project Administrator, you will provide administrative support for our team. Responsibilities include updating project budgets, plans, invoicing, contracts, and reports. Good organizational and communication skills are essential, as you will be responsible for maintaining essential project information and coordination with the Project Manager.
Responsibilities:
- Manage, track, and coordinate project needs; Monitor project closeout process
- Work with Project Manager to ensure subcontracts and change orders are completed and executed in a timely manner
- Organize and review project budgets, staffing, and work plans to confirm appropriate fees
- Liaise with project managers, clients, and support staff to ensure expectations and deadlines are met
- Review and approve invoices with Project Manager; Coordinate with Billing Specialist to ensure billing information is correct and streamlined in order to facilitate timely and accurate invoicing
- Monitor accounts receivable and provide support to Project Managers with collection efforts; Communicating directly with clients as needed
- Assist Project Managers with overall accounting needs throughout the project’s lifespan
- Ensure all company templates are updated to current industry and brand standards
- Implement standards for certificate, licensure, and certification renewals; Oversee process
Requirements:
- Bachelor’s degree in accounting, business management, or related field preferred
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Must be able to work independently and in a team setting
- Excellent Interpersonal communication skills, organization, and time management
Benefits & Perks
- Competitive salary; Referral bonus
- Medical, dental, and vision benefits. LIS pays 65% of employee’s medical premiums
- Company provided life insurance; Additional Life Insurance available for employee
- Retirement plan with a 3% company match
- Childcare stipend
- Nine paid holidays; 40 hours of paid time off (PTO) received after the completion of 90-day probationary period
- Support for industry training and certifications; Tuition reimbursement
- Opportunity for advancement; Reviews conducted annually
- Staff awards and recognition programs throughout the year
- Fitness membership discount; Wellness program; Virtual medical visits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or contracted.
About Us:
L.I. Smith & Associates (LIS) is a full-service, integrative engineering and surveying company that provides services to the public and private sectors. Licensed in 12 states throughout the Central and Southeast regions, LIS has an experienced team that can provide multistate coverage for projects of all sizes in land development, infrastructure design, and surveying services. LIS is headquartered in Paris, Tenn., with branches located in Portland and Nashville.